AI Admissions Answering ServiceBuilt To Enroll

Answers students 24/7, books campus tours, routes the rest.

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Hear it take a real call. Then decide.

99.9%

Uptime
0.5s

Response time
68+

Languages

Missing admissions calls?

Every missed call is a student lost.

Admissions agent online

What students ask

Admissions line rings

What are the application deadlines?
Can I schedule a campus tour?
What programs do you offer?
How does financial aid work?

How AI handles them

AI answers

Natural conversation in English or 68+ languages, so international students and ESL programs are covered after hours
Greets callers with your institution's name and sounds like someone from your admissions office
Books campus tours and counselor appointments directly into your calendar
Answers program, deadline, tuition, and financial aid questions on the call
Captures prospective student details and intent for your admissions team
Transfers calls to human counselors when the conversation needs a real person

You do the math. It's painful.

The math is brutal.

80%

Hang up at voicemail

Most callers leave no message. Admissions gets no name, no follow-up.
76%

Of the week uncovered

Nights, weekends, and overflow fall outside staffed hours — three-quarters of the week.
78%

First response wins

The first school to respond usually wins. Students comparing schools don't wait for callbacks.
21x

Higher qualification odds

Responding within five minutes dramatically improves qualification. Optima Voice makes it immediate, even after hours.

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A Difficult Choice

Meanwhile, admissions is stuck choosing between…

Claim your agent

Missing calls, losing enrollments

Every call your office misses after 5pm is a prospective student who just called another school. Enrollment targets do not care about your office hours.
Hiring staff you cannot fund

A full-time admissions coordinator sounds great until you see the salary, benefits, and turnover. Work-study students cannot cover 24/7.
Platforms that take months

AI platforms for university admissions automation promise everything, then ask for months of IT work before a single call is answered.
Chatbots that frustrate students

Text chatbots feel wrong for high-stakes enrollment. Students calling about their future want to talk, not type into a box.

Claim your agent

It's Simple

Your AI admissions bot, set up with you

Configure Your Agent

Tell the agent about your institution
Set your programs, deadlines, and policies
Upload admissions documents or point to your website
Connect Your Phone Number

Buy a new number directly on the platform OR
Forward your existing admissions line to Optima Voice
The agent activates without an IT project
Go Live

Test with a sample student inquiry
Adjust responses in real time
AI answers every admissions call 24/7

From voicemail to enrollment

Answering service for colleges. Zero missed calls.

Claim your agent

Optima Voice

Every question is answered 24/7 in any language. Students reach an agent. Staff handle hard cases.

Tour Booking

Schedules campus visits automatically
FAQs Answered

Programs, deadlines, tuition answered
Info Sending

Shares brochures and links on the call

No hold music

Students get answers, not wait times
No voicemail

Real conversations, not recordings
No lost inquiries

Every prospective student is heard

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No IT degree required

See everything. Control everything.

Every call summary
Campus tours booked
Student lead details
Most-asked questions
Full call recordings
Enrollment funnel stats
Syncs to your admissions CRM

Application deadlines
Programs and tuition
Tour availability
Financial aid information
Enrollment event schedule
Holidays and closures

Built for higher education

One platform for colleges.

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- 24/7 inbound call handling for program info, application steps, and deadline questions
- Campus tour and counselor appointment scheduling directly into your calendar
- International student inquiries in 68+ languages
- Prospective student capture and warm handoff to human counselors
- FAFSA guidance and financial aid eligibility answered 24/7
- Scholarship and grant information delivered instantly without staff involvement
- Payment plan and tuition fee inquiries handled with institution-specific accuracy
- Appointment scheduling with financial aid counselors for complex aid discussions
- Registration guidance, add/drop questions, and academic calendar info
- Transcript request process explained and routed through proper channels
- Enrollment verification routed, graduation questions answered
- Housing availability, orientation schedules, and student ID office hours covered 24/7
- Native-language handling in 68+ languages, from Spanish to Mandarin
- Visa guidance, I-20 questions, and international enrollment steps
- Schedules, tuition, and placement answered in the student's language
- International time zone coverage for students calling from abroad at 2am

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Optima Voice answers public admissions questions: programs, deadlines, tuition, visits, and application steps. It does not access student education records. If a caller needs private information, the agent routes them to staff.
The Rector of Kyiv National University said it plainly: 'Students don't even realize they're talking to AI. Our agent is literally indistinguishable from human speech.' That is a university president describing what his students experience.
They keep their jobs and do better work. Optima Voice covers repetitive FAQ calls and after-hours volume. Your work-study staff handles complex conversations: financial aid advising, campus tours, and first-gen student support. The AI handles the grind. Your people handle what matters.
You can hear the demo immediately and build a university-specific sandbox agent from your public website. Going live on your real admissions line is managed through a short setup call.

Transparent pricing

How many students does your institution serve?

500 Students 30,000+ Students

An estimate is fine — we'll confirm your exact band together before anything is signed.

ON-RAMP

Managed Pilot

$2,500 / 45 days

Done-for-you setup, scripts & routing
Capped scope with a written success scorecard
Fee credited to year one when you convert

ANNUAL

$32,000 / year

For institutions of 2,500–10,000 students

A few saved enrollments a year pay for this plan.

Every call answered, 24/7
Voice, web chat, and web call widget
Flat annual, no usage fees
Service never caps; overage reconciles at renewal
Additional scoped line +50%

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15 minutes. Nothing to sign.

Real universities. Real results.

Record high 110 calls in one day with zero missed. For the first time, our admissions office handles calls even at midnight without hiccups. Students don't even realize they're talking to AI. Our Ukrainian agent is literally indistinguishable from human speech.

Oleksii Dniprov, Rector
Kyiv National University of Construction and Architecture9,000+ students
We probably haven't had an easier admissions process. It scaled to 100 calls/day in less than two days. We will integrate these agents much deeper into our university infrastructure.

Eduard Lapkovskyi, Vice-Rector
Precarpathian National University17,000+ students
Applicants get answers at midnight. Our team handles the conversations that actually need us. Zero technical setup.

Secretary of the Admissions Committee
Vinnytsia National Technical University8,000+ students

Students are calling after hours.

Optima answers every admissions call, summarizes it, and routes the next step.

10-40% of admitted students melt. Slow response is a leading cause.

AI Admissions Answering ServiceBuilt To Enroll

Answers students 24/7, books campus tours, routes the rest.

Admissions line rings

AI answers

Hear exactly what your students experience.

The math is brutal.

Hang up at voicemail

Of the week uncovered

First response wins

Higher qualification odds

Meanwhile, admissions is stuck choosing between…

Missing calls, losing enrollments

Hiring staff you cannot fund

Platforms that take months

Chatbots that frustrate students

Start with a managed pilot.

Your AI admissions bot, set up with you

Configure Your Agent

Connect Your Phone Number

Go Live

Answering service for colleges. Zero missed calls.

Your admissions office today

Optima Voice

See everything. Control everything.

Still skeptical? Quiz it on admissions.

One platform for colleges.

But what about...

How many students does your institution serve?

Managed Pilot

Real universities. Real results.

Students are calling after hours.

Book the go-live call for your admissions line.