AI Receptionist For HVACThat Books The Next Job

An HVAC AI receptionist that books appointments, qualifies leads, and routes urgent calls while your team is in the field.

Book now

Hear it take a real call. Then decide.

$12K

System install
78%

Call next one
0.5s

AI answer time

1 missed call = $12,000 system gone

AI picks up before the second ring.

Your HVAC AI agent is ready

Calls you're missing right now

Your phone rings

Our AC stopped working, it's 98 degrees in here
How much does a new furnace cost?
Our heat went out and we have a baby at home
We need to schedule our annual maintenance

What happens next

AI handles them

Asks about the problem, no heat, no AC, strange smells, weird noises
Greets callers with your company name and answers questions about your services
Captures service requests with address, system type, and preferred time
Handles system replacement inquiries, brands, efficiency ratings, financing options
Qualifies every lead: repair vs. replacement, residential vs. commercial, urgency level
Flags emergencies, no heat with at-risk occupants, gas smell, or CO alarm for urgent follow-up

Every missed call is a lost job

The math on missed calls.

62%

Won't leave a voicemail

Their AC is dead in July. They're not waiting for a callback, they're calling the next company on Google.
$12,000

Avg. missed system sale

That furnace replacement call went to voicemail. Someone else installed a $12,000 system in your service area.
48hrs

Heat wave window

When it hits 100Â°, homeowners call 2-3 HVAC companies. First one who picks up gets the diagnostic. Usually not you.
6pm

When decisions happen

Homeowners come home from work to a hot house. They call right then. You've been on jobs since 7am.

Every HVAC contractor deals with this

Sound familiar?

In the attic or on the phone â pick one

You're replacing a blower motor in a 140Â° attic. Phone's in the truck. Three calls go to voicemail.
One Hour answers faster than you

Franchise operations have call centers. You have a cell phone on the dashboard. They book the job while you're still on a service call.
"I called 4 HVAC companies. 1 called back."

That's what homeowners say in reviews. The one who answered got the $8K system replacement and the referral.
Paying for leads nobody answers

Google Ads cost $30-$80 per HVAC lead. Half go to voicemail during summer rush.

Done-with-you setup

Easier than your QuickBooks.

Describe your business

Services: repairs, replacements, maintenance plans
Service area, hours, and brands you carry
Emergency rules: no heat with at-risk occupants â urgent alert
Connect your phone

New local number or forward your existing line
After-hours, overflow, or always-on
Works with any phone â even a cell
Go live

AI answers with your company name
Books diagnostics and qualifies leads
You get a text with every detail + recording

Before and after

Every missed call is someone else's new system.

With Optima Voice

Every call answered. Leads qualified. Diagnostics booked. You get a text with every detail.

Diagnostics booked

Address, system type, and problem description, in your calendar
Leads qualified

Repair vs. replacement, system age, warranty status, urgency
Instant text alerts

Name, number, address, problem, system info, recording

Seasonal surges handled

67 calls in one day? All answered. Zero missed.
24/7 coverage

Nights, weekends, holidays, always on
Emergencies routed

No heat + elderly â your phone rings in 10 seconds

Book now

Your dashboard

See everything. Control everything.

Call recordings + transcripts
Service addresses
System type: furnace / AC / heat pump / boiler
System age and warranty status
Problem description and symptoms
Urgency level
CRM sync

Service area and zip codes
Services and brands offered
Emergency routing rules
Appointment availability
Seasonal promotions and tune-up specials
Pricing ranges and financing options

Built for HVAC

Handles every type of HVAC call.

Book now

- Asks the right questions: what's happening, when it started, anyone elderly or at-risk in the home
- Handles unlimited simultaneous calls â no busy signals during heat waves or cold snaps
- Triages by severity: no heat with infant gets priority over a noisy fan
- Flags true emergencies â gas smell, CO alarm, no heat below freezing, for urgent escalation
- Asks about current system age, type, and what's not working
- Discusses efficiency ratings, brands you carry, and financing options
- Captures home size, ductwork condition, and budget range for your estimator
- Captures in-home consultation requests with full details so you show up prepared
- Explains your maintenance plan benefits and pricing
- Books seasonal tune-ups â spring AC and fall furnace checkups
- Handles existing member calls â scheduling, questions, contract renewals
- Captures contact info for follow-up on plan sign-ups
- Handles RTU, chiller, and multi-zone system inquiries
- Qualifies property type, size, number of units, and maintenance vs. replacement
- Routes commercial leads to your estimator with full property details
- Manages property management and multi-location inquiries

Book now

AI detects emergencies, no heat below freezing, gas smell, CO alarm, and at-risk occupants, then flags the call for urgent escalation based on your rules.
Yes. Unlimited simultaneous calls. Every one answered and qualified. No busy signals, no voicemail. The first 100Â° day is where this pays for itself.
Try the demo on this page. It greets with your company name, asks smart questions, and captures appointment requests naturally. Most callers think it's your office staff.
If you can forward a phone call, you're set â we configure it with you, and every lead gets texted to you. No apps, no software, no IT.
AI explains your maintenance plan benefits, pricing, and what's included. It captures interested callers' info for your follow-up. Existing members can schedule tune-ups directly.

One system replacement pays for years of Optima Voice

How many calls does your business miss per month?

0 Calls 1000+ Calls

Current

What missed calls cost you

Missed calls per week: ~8
Revenue lost per missed call: ~$3,000
After-hours calls unanswered: 100%
Seasonal surge calls missed: 70%+
Monthly revenue lost: ~$7,500+

With Optima Voice

60

Calls / Month
$12,000+

Revenue you keep

Book now

15 minutes. Nothing to sign.

Your phone rang while you read this.

Someone's AC just died. Did they reach you?

The HVAC company that picks up gets the job. Every time.

AI Receptionist For HVACThat Books The Next Job

An HVAC AI receptionist that books appointments, qualifies leads, and routes urgent calls while your team is in the field.

Your phone rings

AI handles them

Hear it handle an HVAC call. Right now.

The math on missed calls.

Won't leave a voicemail

Avg. missed system sale

Heat wave window

When decisions happen

Sound familiar?

In the attic or on the phone â pick one

One Hour answers faster than you

"I called 4 HVAC companies. 1 called back."

Paying for leads nobody answers

Your first 5 calls are free.

Easier than your QuickBooks.

Describe your business

Connect your phone

Go live

Every missed call is someone else's new system.

Without Optima Voice

With Optima Voice

See everything. Control everything.

Handles every type of HVAC call.

You're wonderingâ¦

How many calls does your business miss per month?

Your phone rang while you read this.

Start answering every call. Today.

AI Receptionist For HVACThat Books The Next Job

An HVAC AI receptionist that books appointments, qualifies leads, and routes urgent calls while your team is in the field.

Your phone rings

AI handles them

Hear it handle an HVAC call. Right now.

The math on missed calls.

Won't leave a voicemail

Avg. missed system sale

Heat wave window

When decisions happen

Sound familiar?

In the attic or on the phone â pick one

One Hour answers faster than you

"I called 4 HVAC companies. 1 called back."

Paying for leads nobody answers

Your first 5 calls are free.

Easier than your QuickBooks.

Describe your business

Connect your phone

Go live

Every missed call is someone else's new system.

Without Optima Voice

With Optima Voice

See everything. Control everything.

Handles every type of HVAC call.

You're wonderingâ¦

How many calls does your business miss per month?

Your phone rang while you read this.

Start answering every call. Today.

In the attic or on the phone â pick one

You're wonderingâ¦